Guidelines for Publishing a Book

Guidelines for Submitting Your Manuscript to Published Book

Submitting a manuscript to Academic Enclave requires careful preparation to ensure that your work aligns with their expectations. Each publisher may have specific guidelines, so it’s essential to review their requirements before submission. Below is a general outline of what you might find in typical book submission guidelines:

Initial Communication

Write a email proposal letter to publishers summarizing your book, including title of the book, a brief synopsis, tentative pages, table of contents and your credentials.

Submit your proposal with supportive documents above describe through email or reply if already received email from Academic Enclave Editorial team.

Academic Enclave Editorial Board review your manuscript and response you within 24 hrs regarding acceptance/suggestions/rejection.

If manuscript meet our requirement and accept for publication, Our Editorial Team assign a publishing executive for you, he/she will contact you over Email/Whatsapp/Phone with negotiable terms condition like free copies/royalty/time of publication etc.

Mutual acceptance between Publisher and Author. Academic Enclave share a Contract to author with all the terms condition decided during acceptance of manuscript.

Contract counter signed by the Publisher and Author and keep the document for official record.

Our Publishing Process

Now begin the journey of your unpublished manuscript to published book.

Manuscript Submitting Guidelines

There is no special guidelines for submitting unpublished manuscript, simply drop email with attachment of your manuscript in Ms-word (.doc, .docs ) format to our editorial team which is already mentioned in your signed contract.

Manuscript Formatting Guidelines for Author

File Format: Submit your manuscript in a commonly accepted format, such as Microsoft Word (.doc or .docx). Documents should not be locked or protected
Font and Size: Use a standard font like Times New Roman, Cambria, Calibri 12-point size. Avoid decorative fonts unless specifically requested.
Line Spacing: Double-space the text to make it easier for editors to read and make notes.
Margins: Use 1-inch margins on all sides.
Page Numbers: Include page numbers on each page of the manuscript.
Layout: Paper size: A4 (21 x 29,7 cm), Orientation: Portrait, Text Alignment: Justifed
Do not insert header, footer, or page numbers. Do not format the text in multiple columns. Do not indent paragraphs. Blank lines should be left only if necessary. Do not use multiple spaces.
Language: Please write your text in good English. Make sure your manuscript has been spell and grammar checked prior to submission.
Initial Pages: Include Title of the Book, Author(s) name, Preface, Table of Contents, synopsis of the book and author with passport size high resolution photo.
Keywords: Include 3-8 keywords, the keywords or key phrases should be separated by commas. Only proper nouns and proper adjectives should be capitalized.
Headings: Headings are written in upper case, bold letters after a blank line. Sub-headings are written in sentence case, bold letters. They are numbered using Arabic numbers (1., 1.1, 1.2, 1.2.1,…2., 2.1…).
Table: Tables should be constructed through the use of the Tables function in Microsoft Word and should not be embedded images or objects. Tables which are too long or too wide for a single page may be typed in a smaller font size or continued on the next page.
Figures: Figures which include graphs, charts, maps, drawings, and photographs, should have a material impact on the content of the article and should not be used for decorative purposes. In general, not more than 10 figures should be used in an article/chapter. Figures must be high quality and should fit on one page.
Proofread: Before submitting, carefully proofread all documents. Errors can make a poor impression.

Book Layout Design

Designing the layout of a book involves several key elements that ensure readability, aesthetic appeal, and a professional finish.
Our fully experienced DTP team creates latest and eye-catching pattern layout of manuscript with proper styling.
Trim Size decide on the final trim size of your book (e.g., 6″ x 9″ for a standard book). This will depend on the genre, target audience, and industry standards.
Our Designer set appropriate margins to ensure the text doesn’t run too close to the edge of the page.
We use readable serif fonts (e.g., Times New Roman, Garamond, Georgia) for body text and sans-serif fonts (e.g., Arial, Helvetica) for headings.
The body text font size between 10-12 points, depending on the book’s size.
Design chapter titles to stand out. We use a larger font size, bold text, or a different font. Centering the chapter titles on the page is a common practice.
Start each chapter on a new page.
We include the book title, chapter title, or author’s name in the header or footer of each page. This helps with navigation, especially in print books.
Our Designer place page numbers at the top or bottom of the page, usually aligned with the outer edge. Odd-numbered pages will be on the right side (recto), and even-numbered pages on the left (verso).
Images will be placed close to the relevant text but does not disrupt the flow.
We ensure all images are high-resolution (300 DPI or higher) for print.
Front Matter: This includes the title page, copyright page, dedication, acknowledgments, table of contents, and foreword. Typically, these pages are numbered in Roman numerals (i, ii, iii, etc.).
Back Matter: Includes appendices, notes, bibliography, index, and author bio. Back matter pages continue the numbering from the main text.
We use consistent styles throughout the book, including fonts, heading sizes, spacing, and indentation. This creates a cohesive look and feel.
Proofing: Before finalizing the layout, our copyeditor thoroughly proofread the entire book for typos, formatting issues, and layout consistency.

Jacket Design (Book Cover)

The book’s title will be prominent and easy to read. Use a font that is both eye-catching and appropriate for the genre.
If the book has a subtitle, it will be clearly legible but not overshadow the main title.
Position the author’s name prominently, especially if they are well-known. It will be placed at the top, bottom, or center, depending on the design.
Images, illustrations, or graphics that resonate with the book’s content. We ensure the imagery is high-quality and complements the text.
We include the title and author’s name on the spine. Depending on the book’s size, and also include a small logo or publisher’s mark.
We include brief summary of the book in back cover of the book, enticing potential readers without giving away too much.
Also include a short author bio, particularly if the author is notable or the bio is relevant to the book’s content.
Barcode and ISBN number on the lower-right corner, ensuring it is easily scannable but does not dominate the design.
Color scheme that reflects the book’s mood and genre. Consider the psychological impact of colors and how they relate to the book’s theme.

First Gallery Proof

This stage involves reviewing the typeset version of your manuscript, where the text, images, and layout are all formatted as they will appear in the final book. We provide first gallery proof to author within 7-10 days after submit the manuscript, The first gallery proof is your opportunity to catch any errors in formatting, text, and layout that were missed during earlier stages. It’s not just about reading the text; it’s about ensuring the book’s overall presentation is correct.

Red Pen or Digital Markup Tools: If working on a printed proof, use a red pen for marking corrections. For digital proofs, use markup tools available in PDF readers like Adobe Acrobat.
Typos: Look for spelling mistakes, incorrect punctuation, and any overlooked typographical errors.
Font and Size: Ensure the correct font style and size are used consistently throughout the text.
Chapter Openings: Ensure that each chapter begins on the correct page and is formatted consistently with others.
Images and Captions: Confirm that all images are correctly placed, captioned, and of high quality. Ensure they are relevant to the nearby text.
Tables and Figures: Verify that tables and figures are correctly formatted, labeled, and aligned with the text.
Accuracy: Ensure that the table of contents and index are accurate, with correct page numbers and consistent formatting.
Be Clear and Specific: When marking corrections, be as clear and specific as possible. Avoid ambiguous comments and ensure your corrections can be easily understood by the typesetter.
Use Standard Proofreading Symbols: If marking up a physical copy, use standard proofreading symbols to indicate corrections.
Avoid Overcorrections: Focus on actual errors or inconsistencies. Avoid making stylistic changes unless absolutely necessary, as this can lead to additional rounds of proofs and delays.
Compile Corrections: Once you’ve completed your review, compile all your corrections and comments into a single document or markup file.
Follow Submission Guidelines: Send your corrections according to the publisher’s guidelines, whether that’s returning a marked-up physical proof or a digital file with comments.
Clarify Questions: If there are areas where you’re unsure or need further clarification, note these and discuss them with your editor or production manager.
Expect a Second Proof: After submitting your corrections, the typesetter will make the necessary changes, and you may receive a second proof to review. This is usually a quicker review to confirm that your corrections have been accurately implemented.

Final Gallery Proof with Jacket Cover

Reviewing the final proof is the last critical step before your book is sent to print. This is your final opportunity to catch any remaining errors and ensure that all previous corrections have been implemented correctly.
The final proof is not for making significant changes but for confirming that the book is ready for publication. Your focus should be on catching any minor errors that may have been overlooked and ensuring that all corrections from earlier rounds have been properly applied.
Page Layout: Ensure that the text is properly aligned, with consistent margins and spacing. Look for any unusual breaks, such as widows and orphans (single lines of text at the top or bottom of a page).
Font and Text Size: Confirm that the font and text size are consistent across all chapters and sections, including headings and subheadings.
Table of Contents: Cross-check the table of contents against the actual content to ensure all page numbers are correct.
Cover Design: Review the final cover design, including the spine and back cover. Check that the title, author name, and other text are correctly spelled and placed, and that the ISBN and barcode are correctly positioned.
Compile Corrections: If you have several corrections, compile them into a single, organized document or file. This helps the publisher make changes efficiently.
Clarify Questions: If you’re unsure about any aspect of the final proof, discuss it with your editor or production manager before submitting your corrections.

Final Approval

Double-Check Changes: After your corrections are made, review the areas where changes were applied to ensure everything is correct.
Sign Off: Once you’re satisfied with the final proof, you may be asked to sign off, officially approving the book for print. Make sure you’re completely happy with everything before doing so.
Celebrate: Once you’ve given your final approval, take a moment to celebrate this significant milestone in the publishing process!

Printing

Congratulations on reaching this exciting milestone! With the final proof approved, your book is now in the capable hands of the printers. This is a momentous step in the publishing journey, and we know how eagerly you’re anticipating holding the finished product in your hands.

Printing can take a bit of time, as each copy is carefully crafted to ensure the highest quality. We appreciate your patience during this process and want to assure you that your book is being treated with the utmost care.

As we await the first batch of printed copies, this is a great time to start thinking about your next steps—whether it’s planning a book launch, coordinating with reviewers, or simply taking a moment to celebrate this achievement.

We’ll keep you updated on the progress and notify you as soon as the printed books are ready to be shipped. If you have any questions or just want to share your excitement, don’t hesitate to reach out. We’re here with you every step of the way.

Thank you for your patience and trust.

Editorial Team-Academic Enclave